General Data Protection Regulation

                Who

Data

Record-keeping period

Reason for processing

Visitors of public events (exhibition openings, cultural events, concerts, commemoration events etc.)

Photos

Period necessary for the promotion of the event

Promotion of activities organized in fulfilment of the Foundation Charter

Visitors of guided tours, educational programmes etc.

Name of the organization, address, Company ID No, Tax ID No., contact person, email and phone no. of the contact person, number of visitors etc.

10 years

Fulfilment of the Foundation Charter

researchers

Name, address, date of birth, nationality, phone no., email, intention of the researcher or the institution the researcher works for

Statutory period according to the record-keeping and document-shredding rules

Law on archives

Entrants of the International Children's Exhibition of Fine Arts

Name, age, gender, address, email, phone no., name of the teacher, their email and  phone no., address of the school

For the term of the competition

Justified interest – performance of activities on the basis of the Foundation Charter: administration of the competition, publication of the catalogue, providing information at our own website

 Entrants of the contest Lidice for the 21st Century

Name, address, email, school, date of birth, name of the teacher, their email and phone no.

For the term of the competition

Justified interest – performance of activities on the basis of the Foundation Charter: administration of the competition, publication of the brochure, providing information at our own website

Entrants of other competitions, shows and events in art, poetry reading, singing and sports etc.

Name, date of birth, address, or as the case may be, email, phone no. / name of the organization or association, contact person / in case of workshops with accommodation also the state of health of the underage participant and contact details of family members

10 years

Justified interest – performance of activities on the basis of the Foundation Charter: administration of the events, publication of catalogues or brochures etc.

Participants of workshops for teachers

Name, address, date of birth, or as the case may be, insurance company, phone no., email

10 years

Justified interest – performance of activities on the basis of the Foundation Charter: administration of workshops, organization of few days' stay, transport etc.

E-shop customers

Order data, name, address, phone no. (contact details are provided to the contract carrier)

10 years

Purchase of books and keepsakes

Donors – contracts of donation

Name, address, date of birth

Statutory period according to the record-keeping and document-shredding rules

Justified interest: entering into contract

Borrowers – contracts of borrowings

Name, address, date of birth / name of the organization, address, name of authorized representative

Statutory period according to the record-keeping and document-shredding rules

Justified interest: entering into contract

Service providers

Name, address, date of birth / name of the organization, address, name of authorized representative / Company ID No., Tax ID No., banking details

Statutory period according to the record-keeping and document-shredding rules

Justified interest: entering into contract

Visitors

CCTV video record

7 days

Justified interest: property protection

Newsletter subscribers

Name, email

Till cancelled

Justified interest: direct marketing

Job applicants in open competitions

Data provided in the CV (name, date of birth, contact details, details on education, experience etc.)

Not kept unless the applicant is taken on or gives their consent (e.g. for future approach)

Filling vacant positions

Employees

According to personal questionnaire

Statutory period according to the record-keeping and document-shredding rules

Entering into employment contract, performance of the job

Co-workers working on the basis of agreement to complete a job or work, temporary workers

As per agreement to perform a job / work

Statutory period according to the record-keeping and document-shredding rules

Entering into agreement, consent to the processing of personal data with the software OK mzdy / Helios

wedding guests

name, surname, wedding date, telephone, email

while presenting on the wedding board in the Rose garden

Justified interest: presentation of the Lidice Memorial and its activities

guests staying in the accommodation facilities of the Lidice Memorial

identification data (name, surname, date of birth, citizenship, identity card number, period of residence) kept in the guestbook and in the administrator's information system and in the case of foreign nationals may be provided to the Foreign Police

6 years

In accordance with Act No. 326/1999 Coll. and related amendment of 18 December 2015 Act No. 314/2015 On the stay of foreigners, the landlord must keep a house book. In accordance with Act No.565 / 1990 Coll. The landlord must keep a register of local fees, in which he writes personal data of guests